IT Services South Florida strategies for Law Offices and Accounting Firms to Reduce Ongoing Business Expenses, Ramp Up Productivity and Improve Financial Health Through Technology…
The implementation of technology systems can be a challenge for any small business. For law offices and accounting firms, though, it can mean the difference between retaining or losing clients and seriously impact profitability. Privacy and data security are particularly important issues for law offices and accounting firms. Lawyers and accountants maintain access to the sort of sensitive data that cybercriminals love to target such as Social Security numbers and personal financial data. Law and Accounting firms are also generally heavily reliant on their IT infrastructures and need to have well managed networks in order to control server and system downtime, BYOD policies, and disaster recovery. Despite all of this, some South Florida law and accounting firms try to operate without dependable IT Services South Florida support. The following are five IT Services strategies specifically addressing the needs of law and accounting firms for improving productivity and protecting data through technology.
Five Essential IT Strategies for South Florida Law Offices & Accounting Firms
1. Start using a secure teamwork and communication app such as Microsoft Teams
According to a recent study, as much as 80% of employee work time is spent collaborating with colleagues. When firms don’t enable a collaborative environment for their staff, communication becomes less fluid and productivity lags. With an app like Microsoft Teams, you get all the tools you need in one location. This is of particular value if staff members are working remotely from home. Peer-to-peer as well as group chats, phone calls and video conferencing are all available through Microsoft Teams. These robust features can replace the need for an in-house phone system as well. Best of all, Teams comes with the typical security of a Microsoft product.
2. Enable automation and artificial intelligence (AI)
In recent years, automation and AI have taken over the responsibility of many traditional accounting duties. Time-intensive tasks such as compiling financial statements and tax returns can now get done with a fraction of the effort. Finding areas of your practice that allow the replacement of manual labor with automated task management represents an opportunity for greater efficiencies in your firm as well as enhanced profitability.
3. Prioritize Cybersecurity
Because of the sensitive nature of the data being managed, South Florida law offices and accounting firms of all sizes need enterprise-level security. While firewalls and spam protection are essential, that’s not enough to secure your data network any longer. Outdated tools and hardware along with employees that are not properly trained in IT Services best practices can unknowingly create security vulnerabilities in your network. These concerns have been maginified with the advent of COVID-19 where growing numbers of remote employees accessing company networks from their own, far more vulnerable, home networks. The good news is that with proper IT management and security awareness training, cyberthreats that lead to data breaches can be minimized and generally contained.
4. Secure your network and data with Cloud Solutions
In recent years, cloud solutions were primarily used by enterprise level companies due to the high costs. Today, cloud technologies are the foundation of the online tools and strategies employed by most small to medium-sized businesses. Cloud solutions provide enhanced security and eliminate the concerns of crucial data loss. Deciding upon the right cloud solutions and moving a business over to them from legacy solutions is a process that cannot happen overnight. A professional South Florida IT Services company can help your law or accounting firm to navigate this path. Additionally, local and cloud-based data backup services offer an easy to maintain and cost-effective way to protect and/or recover company data from computer crashes and cyberthreats.
5. Find the right IT Services South Florida partner for your firm
Most lawyers and accountants are often high-level professionals in their field but are not always tech savvy. Law and Accounting firms are generally busy with their caseload and often struggle with finding the right technology for their needs. However, a quality IT Services South Florida provider like User Friendly Technology Services can take care of software procurement, implementation and other IT-related concerns such as software patch management, dark web scans, on-site support, and much more.
For law offices and accounting firms, though, it is important to find a local IT Services provider with experience in their markets. At User Friendly Technology Solutions, we serve as the IT Services department for hundreds of South Florida businesses in law, accounting and a variety of other industries. Our security and IT strategies keep our clients networks, data and devices properly maintained and safe from cyberthreats, data loss and costly downtime—with flexible terms at prices every small business can afford.
Why User Friendly?
If you think that the IT infrastructure of your South Florida law or accounting firm could be improved…or you are simply looking for better IT Services at lower rates, User Friendly Technology Services is ready to solve your problems.
At User Friendly Technology, we combine the best of what Managed Services providers have to offer with the pricing and flexible terms of an “IT guy”. And our Free Monitoring and Maintenance services keep us ahead of cyberthreats and maintain the continuity of your computers and network. Talk to us today about how User Friendly can best support your IT network at a price that your small business can comfortably afford.
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